How Aviation RFQs Work
A clear request for quotation helps suppliers respond faster, compare like with like, and surface documentation or lead-time risks before an order is placed.
01
The purpose of an RFQ
An aviation RFQ is more than a price request. It is a structured way to communicate the exact part requirement, timing, condition, documentation, commercial terms, and delivery destination that a supplier needs in order to make a useful offer.
The better the input, the less time is lost to follow-up questions. A supplier should be able to understand what “good” looks like before searching its own stock, repair network, or approved sources.
02
What to include
At a minimum, include the part number, description, quantity, and requested delivery date. Add serial number requirements, acceptable conditions, target documentation, warranty expectations, exchange or core details, and any end-user or jurisdictional restrictions that affect the offer.
If the request is connected to an AOG event, say so clearly and provide the latest acceptable delivery time. That helps a sourcing partner prioritize the right paths instead of treating an urgent need like a routine replenishment order.
- Part number, nomenclature, quantity, and any alternate part numbers.
- Required condition, release documentation, and traceability standard.
- Ship-to location, needed-by time, and commercial requirements.
03
How to evaluate the response
Compare the complete offer, not only the unit price. Note whether the supplier is offering the exact part, an alternate, or a repair/exchange path. Record lead time, document status, warranty, freight assumptions, and any conditions that could change the final cost or delivery.
A strong RFQ process creates a reliable record of the decision. It makes approvals easier, reduces misunderstandings, and gives the buyer a clear next step when multiple sources are available.